Building a Residency: The Proposal (Part 2)

A couple weeks ago we talked about thinking big when it comes to residency programs. Next let’s talk about next steps.

Now that we’ve found our dream home, we have to go about moving in. When I first began working on the proposal for PCB’s residency I hesitated and faltered—a lot. I was scared of not being able to judge what was going to be a fair, balanced proposal for both sides.

And I had another problem: how to word it? What kind of language should I use? There was very little out there in the Internet world to guide me. In fact, there really wasn’t anything. Even after calling several professional colleagues and teachers, there was no letter-by-letter guidance.

So I’m going to show you how I went about creating the PCB proposal for our residency at Trinity, to give you the tools to create your own proposals for similar relationships.

The best idea is to break down the proposal into major sections first. Here’s how our proposal breaks down:




Your purpose section is basically just that—a quick thesis statement that describes (succinctly) the reason you are creating the proposal. One or two sentences are enough.

The overview section is like the extended version of the purpose. This is where you want to really sell the decision maker on your potential partner’s team. No legalese or specifics here, just the reasoning as to why you think the relationship will be beneficial for both parties and the general ideas you have to implement.

Finally, the terms section is where you get down to brass tacks. You will, obviously, spend most of your time in this section, trying to craft a deal that balances what you want with what your potential partner wants. This section was broken down into multiple sections in the PCB proposal. I will go into these subsections in the next post.

Have you ever written a proposal?

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